We Need YOU for the PTO!

This week is PTO Recruitment Week! Please fill out this short form if you are interested in volunteering with the PTO next year.

Exploris PTO 2022-23: Leadership/Volunteer Interest Form: https://forms.gle/aXMgE6YcDCziSEsZ9

Our most urgent needs for next year are President, Vice President, Communications Chair, Fundraising Chair, Hospitality Chair, and Faculty Liaison.

Elections will take place June 1. The PTO Board meets this Wednesday, May 18 at 6:30pm on Zoom. Join us this Wednesday to learn more and meet the team!

Please see brief descriptions of the positions below. We have board positions and committee leads to fill. Reach out if you have questions! We’re happy to talk. Email Dana at ptopres@exporis.org or Emily at facilities@explorispto.org.

Executive Board PositionDescription of Duties
PresidentPlans agenda and conducts PTO meetings. Contact with Admin team. Serves as active voting member on the Exploris School Board. Work closely with Communications Chair to publicize the PTO. Lead PTO Executive board. Communicate on Slack.
Vice PresidentShadows the President to take that position following year. Should hold another position within the PTO. Serves as active voting member on the Exploris Foundation Board.
TreasurerOrganizes budget, gives monthly reports, handles reimbursement and banking.
SecretaryKeeps minutes at PTO meetings, organizes and maintains the PTO Google Drive.
Building & Grounds ChairHelps facilitate two school workdays per campus. Keeps in contact with Admin/front desk at each campus to help throughout year.
Communications ChairPublishes Monday Minute and updates the PTO Website (WordPress). Create content and manage PTO social media channels (Facebook, Instagram, Twitter) Promotion and graphics for PTO events. Contact with Admin for info to communicate to parents. School Directory. Carpool map.
Fundraising ChairOrganize Dine-In nights. Passive Fundraising organization and promotion, Store loyalty, Amazon Smile, Box Tops. Art by Me fundraiser. Spirit Wear.
Hospitality ChairStaff Birthdays. Teacher Appreciation. Coordinate Volunteers. Staff Meals. Teacher Thanks. Crew Parent Liason
Events ChairKindergarten Send off. Popsicles in Park. Fall Family Day. Spring Fling. Movie Night. Middle School Dances. 8th and 5th Graduation.
Advocacy ChairAngel Tree. Food Pantry. Backup Lunches. Works closely with Michelle Duncan as other needs arise.
Admin Liason Active member/ liaison to PTO Board
Faculty Liason Active member/ laison to PTO Board, shares teacher needs
Committees/LeadsDescription
COMMUNICATIONS
School Directorycreates Google form and inputs data for school directory at beginning of year
Carpool Mapcreates carpool Google map at beginning of school year
Monday Minuteweekly newsletter with updates from school and PTO
PTO Websiteupdates PTO Website
Social MediaPTO Facebook, Instagram, Twitter, Slack Admin
Event Promotion/GraphicsCreate Canva graphics for PTO Events, email event information
FUNDRAISING
Art by MeFall fundraiser. coordinate with Art By Me company and art teachers at both schools
Dine In Nightsorganize trimester dine in nights at various area restaurants
Passive FundraisingBox Tops, Amazon Smile, store rewards programs (Harris Teeter, Publix, etc)
Spirit Wearcoordinate ordering and distribution of spirit wear
HOSPITALITY
Volunteer Coordinatorsetup signup genius for all PTO events, help with front office volunteer coordination
Crew Parent Leadhelp fill grade level parents and check in throughout the year
Teacher Appreciation Weekorganize events for Teacher Appreciation week (typically begining of May)
Staff Birthdayscoordinate and distribute staff birthday presents throughout the year
Staff MealsTeacher workday meals through the year(typically one before school start and one middle)
EVENTS
Popsicles On The PlaygroundAugust all school back to school get together
Fall FestivalAll school event with games, food, music
Outdoor Movie Nightorganize December movie, popcorn, and hot cocoa night
Adult SocialWork with Foundation to plan adult social (held at Lynnwood this past year)
Spring Family Dayorganize vendor fair, games, food for entire school event
Middle School Dancesmiddle school only events. organize a dance committee to plan dances (traditionally fall and spring)
5th grade graduationplanned by current 4th grade crew parents. work with 5th grade teachers
8th grade graduationplanned by 7th grade crew parents. work with 8th grade teachers
ADVOCACY
Angel Treesetup survey, sign up genius for in need families. coordinate drop off/pickup of items. (takes place in December)
Backup Lunches/Snacksrefill both campuses on snacks and backup lunches monthly or as needed.
Food Pantrywork with Michelle Duncan to continue growing this. help with collecting and distributing food pantry items.

TEACHER GIFTS Spring 2022 Deadline for contributions is midnight, June 6 Click Here to Contribute!

Any dollar amount is appreciated and divided among the Exploris team. Our total goal is $10,000.

Online donations are being collected via Square. Square accepts all major credit cards, Google Pay, and Cash App Pay. Thanks to everyone who has already contributed!

*Checks: If you prefer to avoid the 2.2% fees, please make checks payable to Exploris PTO and send to the front office in an envelope labeled “Exploris Teacher Gift ATTN: Front office FROM: your name”

If you have other questions, please email Alex Fioto, PTO treasurer at pto-treasurer@exploris.org

Donate Online by June 6


Middle School Dance- THANK YOU!

Exploris Middle School students had a fantastic time at the spring dance on Friday night, May 13! Thank you to our PTO Dance Committee Carrie Kressmann, Emily McIntyre, Dana Deaton, and Tammie Guyer, and to the many parent and teacher volunteers who helped out with this fun Exploris event. We had a great time! More photos on our social media pages.


Important Dates (Exploris CALENDAR):

End of year calendar.  Holidays/workdays/flex days in italics, PTO events in bold

  • Wednesday, May 18- PTO Board Meeting, 6pm on Zoom, Slate and Bylaws discussed
  • Year End Teacher Gift Pool Collection- May 23-June 6 
  • Monday, May 30- Memorial Day Holiday
  • Wednesday June 1 – Final PTO Meeting, in person, election & social
  • Friday, June 10 –Last Day of School!  8th Grade Graduation (9:00 am at the Raleigh Little Theatre 301 Pogue St)  early dismissal

Join the Exploris Foundation! The foundation is the fundraising arm of the school. We are looking for board members to serve a 3-year term. We especially need someone to run the school’s annual fund drive, which aims to raise $100,000 in donations each year. Contact annualfund@exploris.org to apply.


Thanks for reading! If you would like to submit information for a PTO Monday Minute blog post, please email your text (copy ready), photos, and links to Dana Deaton at news@explorispto.org.